Policies and Procedures

Members & Parents Information Booklet

This year’s Members & Parents Information Booklet can be found on the Link to the right hand side.

Code of Conduct

The aim is for all paddlers in LKR to be safe, to improve performance and most importantly to have fun.

To create this environment, the club operates to a Code of Behaviour which all members, paddlers, helpers and coaches associated with Linlithgow Kayak Racing are required to adhere to as a condition of their membership.

The Code of Conduct comprises of the the following principles:

Paddlers and Children

  • Remember that everybody comes to enjoy themselves on and off the water.
  • Set an example you wish others to follow.
  • Treat other paddlers and members with respect at all times
  • Take care of all property belonging to the club, LowPort, SCA and other club members
  • Avoid all behaviour which may inconvenience or upset others
  • Co-operate and listen to coaches, helpers and officials at all times
  • If you have a problem tell your coach or an adult you feel you can trust
  • Rules are there to protect you.
  • Make sure you paddle and train safely at all times and obey the rules on land and water

Coaches and Helpers

  • Paddlers’ welfare and safety is paramount. Make sure activities are appropriate to the age, ability and experience of those taking part.
  • Set an example you wish others to follow. Treat paddlers and members with respect at all times
  • Ensure full compliance with the SCA Child Protection Policy and Guidelines

LKR will not tolerate behaviour which does not support the Code of Behaviour.

In case of any observed or reported concerns about behaviour, LKR will investigate and if necessary will use a Yellow/Red card system to formalise the issue to the member (and their parent/carer if relevant). During this process, LKR will clarify the immediate and sustained improvement in behaviour which is required.

  • A first misbehaviour will result in a Yellow card.
  • A further misbehaviour will result in a second Yellow card, which will equate to a Red card.
  • In cases of serious misbehaviour LKR reserves the option to go straight to a Red card.
  • Receipt of a Red Card may lead to exclusion or membership being withdrawn. The sanctions will be decided on a case by case basis. A Yellow card can be “spent” following a period of time which will be confirmed at the time of issue. The initial misbehaviour will be handled by a sub-committee made up of Head Coach, Secretary and Child Protection Co-ordinator.


Parental Involvement

The club actively encourages parents to be fully involved in club life; this support is the backbone of the club. It is LKR’s expectation that parents will:

  • Support your child’s involvement and help them to enjoy the sport
  • Assume responsibility for the safe transportation of your children to and from events and training, and support your child at competitions whenever possible
  • Never force your child to take part in sport
  • Publicly accept officials’ judgements
  • Set a good example at all times
  • Refer any concerns in a timely manner to your child’s coach or LKR committee member

To provide additional cover, we require to have at least one land based adult present for all Monday and Wednesday evening sessions and we ask all parents to volunteer for this duty at least once per term (this usually provides a good platform for learning more about how the club operates and generally catch up with the other parents).


Data Protection

Personal information which you supply to Linlithgow Kayak Racing may be used in a number of ways by both by us and the Scottish Canoe Association, the sports governing body, to which we are affiliated, for example:-

  • to administer and manage your membership and related benefits. Your information will be held by us and by the SCA in a central membership database for this purpose
  • to review, develop and improve the services and activities offered by us and the SCA
  • to provide you with details of forthcoming activities, events, and competitions (as well as those of selected third parties (including our partner organisations)
  • to research, develop and manage new and existing programmes and projects and to promote our sport
  • to monitor the SCA’s progress towards demonstrating equal opportunities in canoeing in Scotland through the Equity Standard For Sport
  • for statistical analysis

We may pass your personal information (which may include information about your health) to the insurer in the event of our club making an insurance claim. Information provided by you may be put onto a register of claims and shared with other insurers to prevent fraudulent claims.

From 2015 – club emails will be sent with email addresses visible to all to assist communication between members – especially in organising the logistics of getting to competitions and other events.

The Club would like to send you information about our activities, events, and competitions as well as those of selected third parties (including our partner organisations) by e-mail.

The SCA would like to send you information about SCA activities, events, and competitions as well as those of selected third parties (including SCA partner organisations) by e-mail and SMS, you have the choice to opt or out of this.

For further information on how your information is used, how LKR maintains the secrecy of your information, and your rights to access information we hold on you, please write to: Patrick Armstrong, Club Secretary at Rosemount 8c, Friars Brae, Linlithgow, EH49 6BQ or e-mail: patarmstrong@clara.co.uk .

For further information on how your information is used, how the SCA maintains the privacy of your information, and your rights to access information the SCA holds about you, please write to: The Data Controller, Scottish Canoe Association, Caledonia House, South Gyle, Edinburgh, EH12 9DQ or email: general.office@canoecotland.org

By joining the club, and signing the membership form, you agree that we may use and disclose your information for the purposes described above. If you are not yet 18 the consent form should also be signed and dated by your parent or guardian.


Medical Conditions

We ask that you carefully complete the membership form at the start of the season. This should also be signed by a parent/guardian. Please ensure that the coaches know of any medical conditions, which could affect your child during a training session. If for any reason your child has an accident you will be contacted immediately; we therefore ask you to provide a telephone number/mobile number you could be contacted on during the training session.